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Getting Reimbursed When Your Vendor Goes Bankrupt
Message Posted August 15, 2008

~ Called Good Samaritan Process ~
 
In situations where your service provider has gone out of business or has filed for bankruptcy protection between the time your service was provided and your BEAR form was processed, there is a process in place to assist applicants in obtaining such BEAR payments through a "Good Samaritan" service provider.  This year, in Pennsylvania, we have one such company - Capital Telecommunications, Inc. - which has affected 19 PA applicants (listed below).  If your school or library's name is on the list, you must follow these steps to receive E-rate reimbursement for Funding Year 2007.  

Applicants must send a letter on school or library letterhead with the information and documentation listed below.  This information basically confirms that the service was provided, that the service was paid for, that the original service provider is now out of business or in bankruptcy, and designates who the Good Samaritan service provider will be.  The role of the Good Samaritan service provider is simply to receive the BEAR payment from USAC and pass the reimbursement through to the applicant within 10 days of that service provider receiving the check from USAC.

Complete information about the Good Samaritan process can be found on the SLD's website at:  http://www.usac.org/sl/about/changes-corrections/good-samaritan.aspx.
 
Submit a letter on school or library letterhead with the following information:

(1)     FRN

(2)     Service Provider Name and SPIN that has gone out of business

(3)     Name and SPIN of a Service Provider in good standing that will act as a conduit so the applicant can recover the funds (typically the service provider that replaced your bankrupt provider).  If your current provider is unwilling to be the Good Samaritan, USAC can assist applicants in such designation, if necessary.

(4)  Provide statement to validate that the applicant has paid 100% for ALL services provided by the Service Provider who has the negative business issue.

(5)     Cancelled checks (front and back) to show that you have paid for all of the services.

(6)     Invoices supporting the services and reimbursement amount.  I've spoken with USAC and because CTI was a long distance provider, they do not need full copies of the bills.  They just need the summary pages of each month's invoice (not the call detail pages).

Mail letter and information to:
    Good Samaritan Request
    Schools and Libraries Division - Correspondence Unit
    100 S. Jefferson Rd
    P.O. Box 902
    Whippany, NJ 07981

CTI Customers That Must Complete Good Sam Process

BEAVER CO FEDERATED LIB SYSTEM

CORRY AREA SCHOOL DISTRICT

DOVER AREA SCHOOL DISTRICT

GENERAL MCLANE SCHOOL DISTRICT

GREENCASTLE ANTRIM SCHOOL DIST

HANOVER PUBLIC LIBRARY

LIBRARY SYSTEM OF LANCASTER

LINE MOUNTAIN SCHOOL DISTRICT

LOWER DAUPHIN SCHOOL DISTRICT

MARTIN LIBRARY

NEW CASTLE AREA SCHOOL DIST

NORTHERN TIOGA SCHOOL DISTRICT

OUR LADYS CHRISTIAN SCHOOL

SMETHPORT AREA SCHOOL DISTRICT

ST GEORGE ELEMENTARY SCHOOL

ST VINCENT DE PAUL SCHOOL

TAMAQUA AREA SCHOOL DISTRICT

WARREN COUNTY SCHOOL DISTRICT

YORK COUNTY LIBRARY SYSTEM 

If you have any questions, please don't hesitate to contact me.  The Good Samaritan contact at USAC is Pam Geiger and she can be reached at PGEIGER@sl.universalservice.org.

 

-- Julie

717-730-7133 - o
717-730-9060 - f
jtschell@comcast.net
www.e-ratepa.org
Penn*link

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